Room Policies
The University Center building hours are established each semester and are typically posted on the University Center website. Events scheduled outside of these hours may be reserved, but overtime fees may apply to offset the cost of building utilities and additional staffing required. Larger events may also require additional custodial services fees. It is important to contact the University Center staff well in advance to schedule an event outside of normal operating hours.
- The Party shall secure and furnish the University with required licenses, permits, and proof of insurance by a company acceptable to the University, at least ten (10) days prior to the Event, as follows:
- Workers’ Compensation Insurance in accordance with Louisiana Law; Comprehensive General Liability Insurance providing coverage of not less than the following: bodily injury liability of $1,000,000.00 each occurrence and $2,000,000.00 aggregate (policy shall include injury and death coverage relating to the consumption of food and beverage products); property damage to rented premises of $1,000,000.00 each occurrence and $1,000,000.00 aggregate. General Liability policy must be primary and noncontributory
- On-site Campus Police Officers are required for all events. Campus Police Officers security detail requirements are determined by Xavier University.
- SMOKING is strictly prohibited in all university facilities
- Weapons are prohibited on University property
- The Campus is a Drug Free Zone. Illegal Drugs are prohibited,
- Non-University events are subjected to all applicable state, federal, and local laws/ordinances.
- Bubbles are allowed for outdoor use only.
- Balloons are not allowed in the Convocation Center (Arena).
- Pyrotechnics are prohibited.
- Glitter is not allowed anywhere in the University Center.
- Tables and chairs may not block the flow of traffic or block any doors.
- Sitting on tables is not allowed.
- Tables, Chairs, and other University Center equipment may not be removed from the University Center.
- All tables and chairs needed for patio, terrace or plaza events must be requested through the UC scheduling office. Only UC staff members are allowed to move furniture outside. If the University Center cannot provide the adequate tables, chairs or trash cans needed for a specific event, the sponsoring organization must submit a request to Facility Services for rent.